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Residence Life

Damages and Cleaning Charges

When you move out of your room, you will need to prepare it for a check-out. At the time of your check-out, Residence Life staff will review your Housing Condition Report on-file and compare the current condition of your room to what is documented from when you first moved in. If there are any damages to the room since your move-in date, you may be charged for repair/ replacement of the damage.

For example, here are the size samples for wall repair/repainting charges:

  • less than 2×2 inches: $15
  • less than 4×4 inches: $30
  • less than 8×11.5 inches: $60
  • over 8×11.5 inches: $85 and up

Cost for room damages, maintenance, replacements, and cleaning are listed below.

Have questions?

Contact your building’s Hall Director or email reslife@truman.edu.

Damages and Cleaning Costs Schedule

Damages Schedule
Cleaning FeesCostCopy/Paste/Fill-In LanguageNotes
Light cleaning$25-$25: small cleaning needed on ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýSmall amount of vacuuming, dusting, or cleaning; could be completed in under 30 minutes
Medium cleaning$50-$50: moderate cleaning needed on ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýMultiple cleaning services needed, could be completed in under 60 minutes
Intense cleaning$100 and up-$100: intense cleaning needed on ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýMultiple cleaning services needed, would take over an hour to complete
Wall Damage
(painting and surface repair)		CostCopy/Paste/Fill-In LanguageNotes
less than 2x2 inches$15-$15: wall damage on section less than 2"x2"if there are multiple sections of damage, adjust charge and narrative. Example:
-$60: wall damage to 2 sections less the 2"x2" each and 1 section less the 4"x4"
less than 4x4 inches$30-$30: wall damage on section less than 4"x4"
less than 12x12 inches$60-$60: wall damage on section less than 12"x12"
over 12 x 12 inches$85 and up-$85: wall damage on section over 12"x12"
Bed ComponentsCostCopy/Paste/Fill-In LanguageNotes
bed unlofted$50-$50: bed was not loftedLight wear and tear on these items is to be expected and should not be charged. Charges should be for items that are missing or are so badly damaged they are unusable and most be replaced.
bed end (wooden)$70-$70: wooden bed end was missing or broken
bed rail$50-$50: bed rail was missing or broken
bed springs$100-$100: bed springs are missing or broken
ladder$75-$75: ladder is missing or broken
ladder hook$2-$2: ladder hook is missing or broken
horizontal lofting brace$50-$50: horizontal lofting brace is missing or broken
missing lofting pegs$5-$5: lofting peg is missing or broken
missing bolt, nut, washer set$5-$5: bolt, nut, or washer for attaching bed are missing
mattress replacement$150-$150: mattress is missing or is so damaged it needs re
Desk ComponentsCostCopy/Paste/Fill-In LanguageNotes
main desk$225-$225: desk is missing or brokenLight wear and tear on these items is to be expected and should not be charged. Charges should be for items that are missing or are so badly damaged they are unusable and most be replaced.
desk shelf$150-$150: desk shelf is missing or broken
drawer unit frame$50-$50: drawer unit frame is missing or broken
drawers, small$30-$30: small drawers are missing or broken
drawer, large$60-$60: large drawer is missing or broken
chair$200-$200: desk chair is missing or broken
DresserCostCopy/Paste/Fill-In LanguageNotes
frame, 3 drawer$125-$125: dresser frame is missing or brokenLight wear and tear on these items is to be expected and should not be charged. Charges should be for items that are missing or are so badly damaged they are unusable and most be replaced.
frame, 4 drawer$150-$150: dresser frame is is missing or broken
drawer$40-$40: dresser drawer is missing or broken
WardrobeCostCopy/Paste/Fill-In LanguageNotes
entire unit$400-$400: wardrobe is missing or brokenLight wear and tear on these items is to be expected and should not be charged. Charges should be for items that are missing or are so badly damaged they are unusable and most be replaced.
door$120-$120: wardrobe door is missing or broken
shelf$25-$25: wardrobe shelf is missing or broken
drawer$75-$75: wardrobe drawer is missing or broken
WindowCostCopy/Paste/Fill-In LanguageNotes
broken glass--$ÌýÌýÌýÌýÌýÌý: window glass is brokenwill need to consult with Facilities on replacement cost
broken screen$35-$35: window screen is broken
missing screen$80-$80: window screen is missing
mini-blinds$25-$25: mini-blinds are missing or broken
BathroomCostCopy/Paste/Fill-In LanguageNotes
towel rack$30-$30: towel rack is missing or broken
toilet--$ÌýÌýÌýÌýÌýÌý: toilet is broken and needs replacingwill need to consult with Facilities on replacement cost
toilet seat or lid$30-$30: toilet seat is missing or broken
showerhead$25-$25: showerhead is missing or broken
shower rod$15-$15: shower rod is missing or broken
sink$150-$150: sink is broken and needs replacing
faucet$75-$75: faucet is broken and needs replacing
tiles$15 each-$15: tile is broken and needs replacing
tub/shower damage--$ÌýÌýÌýÌýÌýÌý: tub/shower is damaged and needs repairappropriate estimate starting at $35, consult with Facilities on major damage
KitchenCostCopy/Paste/Fill-In LanguageNotes
sink$150-$150: sink is broken and needs replacing
countertop--$ÌýÌýÌýÌýÌýÌý: countertop is damaged and needs repairappropriate estimate starting at $35, consult with Facilities on major damage
cabinet--$ÌýÌýÌýÌýÌýÌý: cabinet is damaged and needs repairappropriate estimate starting at $35, consult with Facilities on major damage
appliance damage--$ÌýÌýÌýÌýÌýÌý: appliance is damaged and needs repairappropriate estimate starting at $35, consult with Facilities on major damage
appliance replacement--$ÌýÌýÌýÌýÌýÌý: countertop is damaged and needs replacementwill need to consult with Facilities on replacement cost
table$200-$200: table is damaged and needs replacement
Improper CheckoutCostCopy/Paste/Fill-In LanguageNotes
checked out after 6:00 PM Saturday$50-$50: improper checkout fee for completing checkout after 6:00 PM on Saturday, May 7
did not sign up for checkout time$50-$50: improper checkout fee for signing up for a checkout time as required
GeneralCostCopy/Paste/Fill-In LanguageNotes
room door$400-$400: room door is damaged
closet door$300-$300: closet door is damaged
mirrored closet door (West)$275-$275: mirrored closet door is damaged
other furniture--$ÌýÌýÌýÌýÌýÌý: ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý  is damagedwill need to consult with Facilties on repair/replacement costs
door handle$75-$75: door handle is damaged
door closer$150-$150: door closer is damaged
peep hole$20-$20: peephole is missing or damaged
missing key$30-$30: room key was not returned
missing mailbox key$10-$10:mailbox key was not returned
main light fixture$75-$75: main light ficture is damaged
small light fixture$40-$40: small light fixture is damaged
evidence of smoking$300-$300: smoking occurred in the roomevidence would be burn marks, ashes, etc
carpet tile replacement$40-$40: carpet tile needs replacingper carpet square or 2x2 foot section, looks as if it cannot be cleaned
do not charge for simple wear and tear (for example, where the desk chair moves along floor)
Assigning Charges
In "email narrative" column, list and describe all the charges in objective language like shown in the example below. You can copy, paste, and fill in from the langauge listed above. Use alt+enter to go to a new line for each charge
- $25: small cleaning needed to vacuum carpet that was unvacuumed at edges of room and under dresser and resident refused to vacuum
- $175: desk chair is damaged
- $50: improper checkout fee for leaving after 6:00 PM on Saturday (6:37 PM)
- $85: wall damage on section over 12"x12" (mural on wall by window)

 

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